Cut SaaS costs without cutting capability.
Most organizations we audit pay for 8–15 software subscriptions. Many overlap. Some aren't used. We audit the full stack and build a plan to fix it — average savings: $2k–$8k per year.
Less stack. Lower cost. Full API coverage. Automation now possible.
SaaS sprawl happens incrementally — and compounds invisibly
No one makes a holistic decision. Tools get bought one at a time, renewals arrive silently, and by the time you add it up, the overlap is shocking.
3 email marketing tools
Different teams chose different tools. All overlap. None integrate with the CRM.
PM tool + spreadsheets
PM tool was purchased, but the team still tracks work in Google Sheets. Both are used. Neither is authoritative.
Slack + Teams + email
Communication is fragmented across three channels. Context gets lost. Decisions go untracked.
Two CRMs
Sales uses one, operations uses another. Customer data is split. Neither is complete.
Systematic. Not gut feel. Not vendor preference.
Full Stack Inventory
We collect every active subscription — including tools on personal cards, department credit cards, or annual invoices nobody reviews. Most organizations find 2–4 forgotten tools in this phase alone.
- All active subscriptions listed
- Annual cost per tool
- Seat counts vs. active users
Overlap & Gap Analysis
We map what each tool does against what your organization needs. Overlaps and gaps are identified — including tools you're using for things they weren't designed for.
- Feature-function overlap matrix
- API availability per tool
- Vendor lock-in risk scoring
Consolidation Plan
A clear disposition for every tool: keep, eliminate, or replace — with projected savings per change, implementation risk, and sequencing that prioritizes low-risk wins first.
- Annual savings per change
- Replacement recommendations
- Implementation sequence plan
What rationalization actually produces
A church eliminated four overlapping tools — two form platforms, a redundant email tool, and an unused PM tool. Savings redirected to operations staffing.
A professional services firm consolidated five disconnected tools into two well-integrated platforms — cutting spend 40% and eliminating the manual sync between them.
A school district went from 3 of 9 tools having usable APIs to 7 of 8 post-consolidation — enabling the integration work that was previously impossible.